Criminal Background Check Policy
Effective October 1, 2003 , church personnel (clergy, religious and lay) who have regular contact with minors must have a criminal history background check. The background check shall commence prior to hiring or service with the diocese, parish or school1 as outlined below and may be repeated at the discretion of the Diocese. Individuals currently employed by the diocese, parish or school must also comply with this requirement. Failure to do so will result in the loss of employment or volunteer position.
A. Regardless of position, all diocesan, parish and school paid staff (including those paid by stipend) shall have a fingerprint criminal background check through the Michigan State Police.
B. Church and school volunteers who are expected to have regular contact with minors eight (8) or more hours each month shall have a fingerprint criminal background check through the Michigan State Police.
C. Church and school volunteers who are expected to have regular contact with minors less than eight (8) hours per month shall have a criminal background check utilizing the Internet Criminal History Access Tool (ICHAT) through the Michigan State Police.2
D. Minors who wish to volunteer to assist with children’s programs shall be requested to complete a statement of their background.
When applying for a position of employment or requesting to volunteer, an authorization form for the background check is to be completed. After an initial inverview is completed, a background check will need to be completed by the Diocesan Human Resource Office for any individual who is being considered for hiring or accepted for service. The hiring entity will forward only the applications and background check forms of those they are interested in having be in the final set of interviews . Copies of necessary forms are available through the Diocesan Secretariat for Administrative Services, Human Resource Office and on this website under Human Resource Office. They are also in the Diocese of Gaylord Standard Operating Procedures Handbook.
Cost for performing the appropriate background check is to be covered by the requesting entity.
If a background check reveals an arrest or criminal conviction, the Human Resource Office will inform you and final determination regarding employment will be made in consultation with the representative of the requesting agency and legal counsel.
1 All Catholic school personnel who were not previously required to undergo a criminal background check are now required to do so under diocesan policy. In addition, principals of Catholic schools are responsible to assure compliance with all Michigan laws regarding school personnel.
2 An outside firm will be utilized to provide criminal history background checks outside of the state of Michigan .